Tools to manage remote team tasks

The problem, in plain words: “I run a small remote team and we keep losing track of tasks and deadlines.”

Asana: Work Management fits best, with 11 more that fit too.

You manage a small fully-remote team that needs a simple system to assign tasks, set due dates, get reminders, and maintain visibility so nothing is missed.

Updated July 2026.

What fits

Asana: Work Managementstrong · 92

Asana's core purpose is organising team projects and individual tasks with assignees, due dates, shared project views, and notifications—directly addressing lost tasks, missed deadlines, and lack of visibility for remote teams.

Best for: Small teams that want a proven, full-featured task and project manager with mobile and web access and clear assignee/due-date workflows.

TimeHerostrong · 90

TimeHero's primary purpose is automatically scheduling tasks around team availability, showing workload and scheduling risk, and surfacing deadlines—helping remote teams coordinate asynchronously and avoid missed due dates.

Best for: Teams that want automated scheduling, workload visibility, and deadline risk detection to reduce manual planning.

Trellostrong · 88

Trello's boards/cards provide a simple shared view of tasks, assignees, and due dates with notifications and integrations—making it easy for a small remote team to track ownership and progress.

Best for: Small teams who prefer a visual, low-friction kanban-style workflow and quick onboarding.

Convoestrong · 88

Convoe's primary function is turning team chat into tracked tasks, assignments and calendar items so action items that live in conversations don't get lost—directly tackling lost tasks and missed follow‑ups for remote teams.

Best for: Remote teams that do most coordination in chat and want automated capture of action items and deadlines from conversations.

Routinestrong · 87

Routine centralises tasks, calendars, meetings and action items with automatic capture from meetings and cross-platform sync—giving remote teams a single workspace to assign tasks, set deadlines, and keep visibility.

Best for: Teams who want tasks tied to meetings, notes, and calendars with cross-platform clients and AI-assisted capture.

Basecamp - Project Managementstrong · 86

Basecamp is built to keep people and projects aligned with simple todo lists, assigned owners, due dates, and a shared project home—helpful for remote managers needing straightforward visibility and accountability.

Best for: Managers who want an opinionated, easy-to-adopt workspace that reduces tool sprawl and centralises tasks and discussions.

+ 6 more that also fit — run your own wording through the matcher below to see them ranked for your exact situation.

Partly fits

Pinrompartial · 68

Pinrom is designed for freelancers and solopreneurs with a lightweight task manager and client collaboration features, so its audience framing is narrower than a general small-team PM.

Won’t cover: Primarily pitched at freelancers and solo operators rather than an organised small remote team with multiple assignees.

Colistu Shared List Taskpartial · 60

Colistu is a collaborative list platform that handles shared to-dos and notifications but is more list-focused than a full team project manager.

Won’t cover: Acts like a shared checklist app rather than a full project workspace with advanced assignment, reporting, and scheduling features.

Donetickpartial · 60

Donetick is positioned around chores and small-team scheduling with fair assignment—useful for simple recurring tasks but not a full project management platform.

Won’t cover: Focused on chore-style recurring assignment and scheduling rather than cross-project task dashboards and deadline reporting.

Questions

What's the best tool to manage remote team tasks?

Asana: Work Management is the strongest match — Asana's core purpose is organising team projects and individual tasks with assignees, due dates, shared project views, and notifications—directly addressing lost tasks, missed deadlines, and lack of visibility for remote teams.

Is there a tool that fully solves this?

12 products match this closely.

What won't these tools cover?

Primarily pitched at freelancers and solo operators rather than an organised small remote team with multiple assignees. · Acts like a shared checklist app rather than a full project workspace with advanced assignment, reporting, and scheduling features. · Focused on chore-style recurring assignment and scheduling rather than cross-project task dashboards and deadline reporting.

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Describe the problem in your own words and the matcher will read it fresh — including products too new to be anywhere else.

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Matched by Matchbox. Nothing here is sponsored and payment never affects ranking. Products link to their listings; some are auto-extracted and not yet maker-verified.