Tools to manage client projects

The problem, in plain words: “I run a small design agency and we keep missing deadlines and don't have a clear system for who owns which client tasks.”

Teamcamp fits best, with 6 more that fit too.

You need a system to assign clear ownership of client tasks and track deadlines so your small design agency consistently ships on time.

Updated September 2026.

What fits

1/3 project management platform

Teamcampstrong · 90

It’s an all-in-one project management and collaboration platform for agencies, with task/board management plus client portal and reporting—so you can assign work, make ownership visible, and follow progress toward deadlines in one place.

Best for: keeping agency client tasks owned and visible across the team while managing delivery progress

Same approach: Orbit Studios 86 · Orsane 80 · Tymora 79

2/3 client portal + project management

Agency Handystrong · 84

Agency Handy is explicitly an all-in-one client portal and agency management platform that centralizes project and task management for multiple clients, aligning internal delivery work with a single branded hub for client collaboration.

Best for: having one agency hub where task ownership and client collaboration stay connected to delivery

Same approach: Client Portal Manager 67

3/3 agency workflow platform

Retainrstrong · 82

Retainr positions itself as an end-to-end creative agency management system to replace scattered tools, with the goal of keeping client onboarding and project delivery in a single organized interface.

Best for: reducing tool sprawl so client work and task progress are managed in one agency system

Partly fits

Chikpartial · 62

Strong fit for freelancers, but it’s less clearly positioned for an agency-wide delivery ownership workflow.

Won’t cover: It’s primarily framed for freelancers and solo consultants rather than multi-studio team coordination.

ClientProofpartial · 45

Improves how you communicate milestones and approvals to clients, but it’s not clearly the core system for task ownership and scheduling.

Won’t cover: It’s more about sharing files and approvals with clients than managing who owns which internal tasks by deadline.

Missivepartial · 44

Great for turning email into owned tasks in shared inboxes, but it’s primarily an email collaboration tool rather than an agency project delivery system.

Won’t cover: It centers on shared inbox collaboration and email-to-task workflow rather than a dedicated client project/task management system.

Free Kanban Boardpartial · 42

Kanban is useful for visibility, but it’s described as a simple account-free board for tasks rather than a full client-delivery system.

Won’t cover: It’s a dead-simple Kanban board rather than a client-facing project workflow with ownership tracking across teams.

Questions

What's the best tool to manage client projects?

Teamcamp is the strongest match — It’s an all-in-one project management and collaboration platform for agencies, with task/board management plus client portal and reporting—so you can assign work, make ownership visible, and follow progress toward deadlines in one place.

Is there a tool that fully solves this?

7 products match this closely.

What won't these tools cover?

It’s primarily framed for freelancers and solo consultants rather than multi-studio team coordination. · It’s more about sharing files and approvals with clients than managing who owns which internal tasks by deadline. · It centers on shared inbox collaboration and email-to-task workflow rather than a dedicated client project/task management system. · It’s a dead-simple Kanban board rather than a client-facing project workflow with ownership tracking across teams.

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