Tools to keep track of tasks and deadlines

The problem, in plain words: “I keep missing deadlines because tasks get lost across spreadsheets and chat threads.”

Convoe fits best, with 5 more that fit too.

You need a single place that captures tasks from chat and spreadsheets, gives clear owners and deadlines, and reminds you so tasks stop getting lost.

Updated July 2026.

What fits

Convoestrong · 92

Convoe’s primary purpose is to turn team conversations into tracked tasks, assignments and calendar items so action items from channels, threads and DMs aren’t lost in chat.

Best for: Knowledge workers who rely on chat for day-to-day coordination and want automatic capture of action items into a task board and calendar.

Brxcestrong · 89

BRXCE is explicitly an AI task manager that captures tasks from sources like Slack, then auto-creates and organizes to-dos so you stop manually maintaining spreadsheets and lists.

Best for: Individuals and small teams who want automatic task extraction from Slack and minimal manual upkeep.

Hello Ariastrong · 86

Hello Aria focuses on managing tasks and reminders inside chat channels you already use (WhatsApp, Telegram, email), with follow-ups and nudges until tasks are done, which addresses missed deadlines from chat-scattered tasks.

Best for: Chat-first users who want reminders and follow-ups delivered inside the messaging apps they already use.

Routinestrong · 84

Routine centralizes tasks, calendar and meeting notes into a single workspace and can turn meeting action items into tasks with due dates and reminders, giving you one place of record instead of spreadsheets and chat threads.

Best for: Professionals who want a unified inbox for tasks, meetings and notes with automated capture of action items from meetings and integrations to keep deadlines visible.

Asana: Work Managementstrong · 80

Asana’s core purpose is organizing team projects and individual tasks with clear ownership, due dates and reminders so work scattered across spreadsheets and messages becomes visible and trackable.

Best for: Individuals and teams who need a robust, proven task and project management workspace with assignments, timelines and reminders.

Todoist: To Do List & Calendarstrong · 78

Todoist is built to be a simple central task list with due dates, reminders and projects, helping individuals replace scattered spreadsheets and ad-hoc chat notes with a single, visible to‑do system.

Best for: Individual contributors who want a lightweight, reliable task list with reminders and project organization.

Partly fits

Uclusionpartial · 60

Uclusion’s primary purpose is async task management for developer teams, combining chat and assignments to reduce meetings and context switching.

Won’t cover: Positioned specifically for software engineering teams, so its workflows and language are tailored to developer use cases rather than a general individual contributor.

RowSpeakpartial · 58

RowSpeak is focused on interacting with and analyzing spreadsheet data, which can help extract items from sheets but isn’t primarily a task management system.

Won’t cover: Designed as a spreadsheet assistant rather than a centralized task tracker with ownership and reminders.

Missivepartial · 55

Missive turns email into collaborative tasks and provides shared inboxes and assignments, so it helps with task ownership coming from email but is centered on email workflows rather than capturing tasks from general chat and spreadsheets.

Won’t cover: Focused on email-based collaboration and shared inboxes rather than automatically ingesting tasks from chat threads and spreadsheets.

Leveepartial · 52

Levee reads Jira and Slack to surface what managers need to act on next, which helps prevent missed follow-ups but is designed for engineering managers rather than individual contributors.

Won’t cover: Built for managers monitoring Jira and Slack queues, not for an individual contributor seeking a single task inbox across spreadsheets and general chat.

Questions

What's the best tool to keep track of tasks and deadlines?

Convoe is the strongest match — Convoe’s primary purpose is to turn team conversations into tracked tasks, assignments and calendar items so action items from channels, threads and DMs aren’t lost in chat.

Is there a tool that fully solves this?

6 products match this closely.

What won't these tools cover?

Designed as a spreadsheet assistant rather than a centralized task tracker with ownership and reminders. · Focused on email-based collaboration and shared inboxes rather than automatically ingesting tasks from chat threads and spreadsheets. · Positioned specifically for software engineering teams, so its workflows and language are tailored to developer use cases rather than a general individual contributor. · Built for managers monitoring Jira and Slack queues, not for an individual contributor seeking a single task inbox across spreadsheets and general chat.

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